Business Assistant/Business Assistant.iso/checkb/ezf206/newcheck.hlp

Clarion Help | 1990-12-02 | 25.6 KB | 508 lines

Account Name
     Enter account name up - up to 25 characters
and then press the ENTER key.
ESC to Exit
Account Number
  Enter 3 digit account number.
  Income accounts must be numbered from 1 to 199. The
  Expense accounts must be numbered 200 or greater.
  Duplicate account numbers are not allowed. Press the
  ENTER key to update the Chart of Accounts.
ESC to Exit
Adjustment to Bank Balance
     Enter brief description of adjustment to bank
  balance. This is usually a transaction that has been
  recorded in the check register that has not yet been
  recorded by the bank. Press the ENTER key to move to
  the next field.
ESC to Exit
Adjustment to Bank Balance
     Enter brief description of adjustment to bank
  balance. This is usually a transaction that has been
  recorded in the check register that has not yet been
  recorded by the bank. Press the ENTER key to move to
  the next field.
ESC to Exit
Bank List
     Highlight the bank account you want to work on
 and press the ENTER key.
     To add an account press the INS key and fill in
 the form. To edit an entry, highlight the entry that you
 want to change and press the ENTER key. To delete an
 entry press the DEL key.
Adjustment to Bank Balance - Amount
     Enter the amount related to the bank adjustment
  described to the left. Press the ENTER key to move to
  the next field.
ESC to Exit
Adjustment to Bank Balance - Amount
     Enter the amount related to the bank adjustment
  described to the left. Press the ENTER key to move to
  the next field.
ESC to Exit
Balance Per Bank Statement
     Enter the ending balance as shown on your bank
  statement. Press the ENTER key to move to the next field.
ESC to Exit
Beginning Bank Balance
     Enter your beginning bank balance here. The
  program needs this information to correctly calculate
  your current bank balance. If you make a mistake just
  re-enter the amount. EZ-FINANCE use the last amount
  you enter.
ESC to Exit
Book Adjustment
     Enter brief description of adjustment to the
  check register balance. These are usually transactions
  that have been recorded on the bank statement that have
  not yet (but need to be) recorded in the check register.
  Press the ENTER key to move to the next field.
ESC to Exit
Book Adjustment
     Enter brief description of adjustment to the
  check register balance. These are usually transactions
  that have been recorded on the bank statement that have
  not yet (but need to be) recorded in the check register.
  Press the ENTER key to move to the next field.
ESC to Exit
Book Adjustment Amount
     Enter the amount related to the book adjustment
  described to the left. Press the ENTER key to move to
  next field.
ESC to Exit
Book Adjustment Amount
     Enter the amount related to the book adjustment
  described to the left. Press the ENTER key to move to
  next field.
ESC to Exit
Browse Check Register
     You can browse (view a whole record at a time)
  the check register by pressing the F4 key. When in the
  browse mode use the PgUp and PgDn keys to move from
  record to record (You can also use the up and down
  arrow keys).  Press the F2 Key to view the allocation
  of a check.
     To find a particular check enter the I.D. No.
  in the rapid record finder at the bottom of the screen.
  The total number of records in the check register is
  displayed for your information.
ESC to Exit
Cash Balance
     Easy Finance keeps track of your cash balance
  at all times. The beginning balance, deposits, checks,
  and the ending cash balance is displayed at the bottom
  of the check register. These totals are updated after
  each transaction.
ESC to Exit
Account Number
     Enter 3 digit account number here. You can press
  the F2 key to display the Chart of Accounts. Highlight
  the account you want to enter and press the ENTER key
  and the number will be entered on the form for you.
     If you want to make another allocation press the
  INS key and repeat the process. You can allocate a check
  to as many expense categories as you want. After you
  enter the account number and press the ENTER key the
  account number and amount are entered on the Check
  Allocation table. The total amount of the allocations
  is displayed at the bottom of the table. This is the
  amount EZ Finance will enters on the electronic check.
ESC to Exit
Amount
     Enter the dollar amount you want to allocate to
  the account displayed to the left. Press the ENTER Key
  to record on the form. Press the ESC Key when done.
ESC to Exit
CHART2
Chart of Accounts
     This option is used to add, delete or edit the
  Chart of Accounts. You can either use the chart that
  comes with EZ FINANCE or you can create your own.
     To add an account press the INS key. A pop-up
  form will appear on the screen. Enter the account name
  and account number. Income accounts must be numbered
  199 or less. Expense accounts must be number 200 or
  greater. Duplicate account numbers are not allowed.
     To delete an account highlight the account you
  want to delete and press the DEL key. A message will
  appear on the screen asking you to press the ENTER key
  to confirm that you want to delete the account. Press
  ENTER to delete or ESC to abort.
Press ENTER to Continue
 CHART
Chart of Accounts (Cont'd)
     To edit an account highlight the account and
press the ENTER key. A filled-in form will appear on
the screen. Press ENTER to move to the field you want
to change. Press ENTER to exit. The Chart of Accounts
will be automatically updated for you as you exit the
form.
ESC to Exit
EENTER
EEDIT
DDELETE
MMARK
PPRINT
PREPORTS
VVIEW
CCASH
     Help Menu
 Enter Transactions
 Editing Transactions
 Deleting Transactions
 Marking Items
 Printing Checks
 Printing  Reports
 View Reports
 Cash Balance
     EZ Finance enters the date automatically for you
  from your computer clock. If your computer does not
  support this you should enter the date manually in the
  mmddyy format.
ESC to Exit
Set Default Values
     This option is used to set the certain start-up
  values for you so that you don't have to enter them
  each time you run the program. For example if most of
  the time you work a particular bank account you can
  designate that account as the default account and each
  time you start the program the name of that account will
  be displayed in the Acct Desc form at the start of the
  program. Likewise you can enter the name you want
  printed at the top of each of your reports each time you
  print. These default values can be changed at run-time
  by simply entering a new value.
Deleting Transactions
     Go to the Main Menu and select the Enter option.
  Highlight either Checks or Deposits depending on the
  type of transaction you want to delete.
     Place the cursor over the check or deposit (or
  other cash transaction) that you want to delete and
  press the ENTER key. A filled-in electronic check or
  deposit form will appear on the screen with the message
  "Press Enter to Delete". If you press the ENTER key the
  record will be deleted from the check register.
ESC to Exit
Account
     Enter 3 digit account number. You can press the
  F2 Key to pop-up the scrolling Chart of Accounts. Select
  proper account and press the ENTER key to record on the
  form automatically and to record the transaction in the
  check register.
ESC to Exit
Deposit Amount
     Enter deposit or other cash transactin amount
  here. If the amount is a negative figure press the
  minus key after you enter the number. Press the ENTER
  key to move to the next field.
ESC to Exit
inEDIT2
Editing Cash Transactions
     Select Checks or Deposits from the Enter option
  at the Main menu depending on whether you want to edit
  a check or deposit (or other cash transaction).
     Highlight the transaction you want to change
  and press the ENTER key. This will activate a
  filled-in electronic check or deposit form. Press the
  ENTER key until you get to the field you want to edit.
  Make the change. When you are done making the change
  press the Enter key until you exit the form. If you are
  editing a check the Check Allocation Form window will
Press ENTER to Continue
o EDIT
Editing Cash Transactions Cont'd
  pop up on the screen. If you do not wish to edit the
  check allocation form press the ESC key and you will
  be returned to the check register. If you
  do not wish to edit this field press the ENTER key
  again and your changes will be recorded in the register.
     If you want to change the account number or
  amount on the Check Allocation Form press the ENTER
  Key to place you in the field you want to change. Press
  the ENTER key to record your changes on the form. When
  done press the F10 Key and you will be placed in the
  Memo field on the check. Press ENTER to record in the
  register.
ESC to Exit
END DATE
     EZ FINANCE will display information based on the
  start date and end date that you enter. Enter the last
  date (inclusive) for which you want to include informa-
  tion. Enter date in the mm\dd\yy format.
ESC to Exit
Entering Transactions
     Checks and deposits are entered in the check
  register on electronic forms that resemble the paper
  forms you now use. To enter a check or deposit go to the
  Main Menu and select ENTER. Highlight either Checks or
  Deposits on the sub menu depending on whether you want to
  enter a check or a deposit (or other cash transaction).
  Press the INS key to record a single transaction or the
  HOME key if you want to enter multiple transactions.
  A check or deposit entry form will be displayed. You
  can press the F1 key at any data entry field if you need
  help. If you originally pressed INS key you will be
  returned to the check register when you complete the last
  field on the form. If you orignally pressed the HOME key
  you will be returned to another blank form.
ESC to Exit
Acct Desc
     Enter the name of the bank account that you want
  to work on. Press the ENTER key if you want to work on
  the name displayed (the name of the default bank) or
  press the F2 Key to select from the Bank Account List.
     If you are using the program for the first time
  you will need to enter all the bank accounts that you
  will be using on the Bank List. Press the F2 Key to
  access the Bank Account List.
I.D. No
     The I.D. number is a 4 digit transaction number
  used by EZ FINANCE to sort the check register and to
  keep track of your records. The I.D. number will be
  printed on your check for reference. You should number
  your transaction in sequence beginning with 1.
ESC to Exit
Maint Option
Select this option to update your Payee List or
  your Chart of Accounts.
ESC to Exit
Marking Items
     EZ Finance uses its marking function to annotate
  those transactions that have cleared the bank. This
  information is used by EZ Finance to prepare the bank
  reconciliation.
     To mark a check or deposit highlight the item
  and press the Ctrl key plus the spacebar. To unmark the
  item repeat the process. You can mark all records at
  once by pressing Ctrl key plus the M key. You can unmark
  all records by pressing Ctrl key plus the U key. You can
  toggle all marks in the register by pressing the Ctrl key
  plus the T key.
ESC to Exit
Memo  or Reference
Enter remarks up to 25 characters long.
ESC to Exit
     Enter name that you want to appear at the top of
 the report - up to 35 characters. EZ FINANCE will center
 the name for you.
ESC to Exit
Received From
     Record who this deposit was received from here.
Payee Address
     Enter Payee street address - up to 25 characters
  and then press the ENTER key or press F2 Key for list.
ESC to Exit
Payee City, State, and Zip Code ("CSZ")
     Enter City, State, and Zip Code - up to
  25 characters and then press the ENTER key to enter
  Name, Address, and CSZ on the scrolling Payee List or
  press F2 Key for list.
ESC to Exit
iPAY_LIST
Payee List (Cont'd)
  name, address, city, state, and ZIP. Payee information
  will automatically be entered on the list after you
  complete the last field of the form.
     To delete a payee, highlight the entry and press
  the DEL key. A message will appear on the screen asking
  to to confirm by pressing the ENTER key. Press the ENTER
  key to delete or the ESC key to abort.
     To Edit highlight the payee and press ENTER. A
  a filled-in form will will appear on the screen with the
  message "Record will be Changed". Move to the field you
  want to edit and make your changes. Press the ENTER key
  to exit the form and record changes on the Payee List.
ESC to Exit
/PAY_LIS2
Payee List
     You can setup a Payee List with name, address,
  City, State, and ZIP for your regular creditors. This
  list will pop-up on your screen when you move to the
  Payee field on the electronic check and press the F2 Key.
  Highlight the payee you wish to record and press the
  ENTER key. This will enter the payee's name. Press the
  F2 key again to record the street and CSZ.
     To add to the list press the INS key. A form
  will pop-up on the screen for you to enter the Payee's
Press ENTER Key to Continue
Payee Name
     Enter Payee Name - up to 25 characters and then
press the ENTER key or Press the F2 Key for list.
ESC to Exit
PERIOD
     Type in the name of the period covered by the
 report, e.g. " Year ended Dec. 31, 1990 ". You may use
 up to 35 characters. EZ FINANCE will center the informa-
 tion for you automatically.
ESC to Exit
Printing Checks
     Printing checks is one of the major features of
  EZ Finance. When you register you will be given the
  information to order EZ Finance's special checks and
  envelopes.
     1. Make sure your printer is turned on.
     2. Line printer platen up with the top edge of
the check.
     3. Go to the Main Menu and select the Reports
option. Highlight the Print Checks option.
     4. A pop-up window will appear on the screen
asking you to enter the first and last check
numbers you want to print. If you forget the
numbers press the F2 key to activate the
check lookup table.
     5. Press the ENTER key to begin printing.
ESC to Exit
poREC_DATE
Bank Reconciliation
Bank Reconciliation - As of Date
     Enter the "as of" date of the bank reconcilation.
  This is usually the last date of the month. EZ Finance
  will use this date to compile the deposit in transit
  and outstanding checks list. Press the ENTER key to move
  to the next field.
ESC to Exit
eREPORTS2
Printing Reports
     You print reports by going to the Main Menu and
  selecting the Reports option. Highlight the report you
  want to print and press the ENTER key. Make sure your
  printer is turned on before you begin.
     When you select a report from the menu a pop-up
  window called "PRINT REPORTS" appears on your screen.
  Enter the title of the report (up to 35 characters) and
  the period covered by the report (also up to 35 charac-
  ters). Next enter the first and last date of the report.
  EZ Finance will include all checks and deposits that fall
  within these two dates (inclusive). Next a window will
  appear on the screen asking you to indicate whether you
  want the report sent to the screen, the printer, or to
  a DOS file. Finally a window will appear asking you how
  many copies of the report to print (if you selected the
  output to go to the printer).
Press ENTER to Continue
Reports Continued
     All reports in EZ Finance are selected from the
  Reports option at the Main Menu except the Bank
  Reconciliation which is printed from within the Bank
  Reconciliation Screen by pressing the F7 hot key.
ESC to Exit
START2
Main Menu
This menu is the starting point for the EZ-FINANCE
  program. Most commands begin here. The main options
  are displayed on the menu bar across the top of the
  screen. The message area at the top of the screen gives
  a brief explanation of each option. You move between
  items by using the right and left arrow keys. Press the
  ENTER key to list the options available under each of
  the main menu items. You move up and down the sub menu
  with the up and down arrow keys. As you do this the
  message area at the top of the screen briefly explains
  the function of each option. Hightlight your selection
  and press the ENTER key to activate.
Press ENTER Key to Continue
START
     The Register is the center-piece of the
  EZ-FINANCE program.  Its like the paper check register
  you now use. Select ENTER from the Main Menu to go to
  the Register. The Register contains an extensive HELP
  Menu which you can access by pressing the F1 Key.
  You can also access EZ-FINANCE's Help system at most
  data entry points by pressing the F1 Key.
ESC to Exit
START DATE
     EZ FINANCE will display data for the period you
  enter based on the start date and the end date. Enter
  the start date in mm/dd/yy format.
ESC to Exit
FIRST #
     Enter the I.D. number of the first check you want
  to print.
ESC to Exit
LAST #
     Enter the I.D. number of the last check that you
  want to print. EZ FINANCE will print all checks from the
  start number to and including the stop number. If you
  want to print one check the start number and the stop
  number should be the same.
ESC to Exit
Update Bank List
     Enter description of bank account. This may be
 a name or a number of up to 20 characters.
Utilities Option
Select this option to setup your beginning bank
  account balance and to reconcile your bank account.
ESC to Exit
Viewing Reports
     A convient way to review your transactions to
date is to send a report to the screen instead of the
printer for viewing. For example, if you wanted to
know how much you have spent on Maintenance so far
this year, select the Check Distribution report and
send it to the screen. You can then scroll down the
report until you get to the Maintenance Expense
category. This report shows the details of each check
that has been allocated to Maintenance expense. You can
do this for any period you like. All you have to do is
indicate the start and end date when EZ Finance asks
you for this information.
ESC to Exit
ACC_NAME
ACC_NUMB
ADJ     ]
ADJ2
BANK    =
BANK_AM2
BANK_AMT
BANK_BAL
BEG_BAL
BK_ADJ  !
BK_ADJ2
BK_AMT  M
BK_AMT2 E
BROWSE  3
CASH
CAT_ACCT1
CAT_AMT p
CHART   z
CHART2  H
CHECKS
CHE_AMOU
DATE    O
DEFAULT
DELETE  Y$
DEP_ACCT
DEP_AMOU{(
EDIT
EDIT2
END_DATEd0
ENTER
ENTER_BA
ID_NO
MAINT   H9
MARK    !:
MEMO
NAME
PAYEE
PAY_ADD
PAY_CSZ
PAY_LIS2oA
PAY_LIST
PAY_NAME
PERIOD
PRINT
RECON   HM
REC_DATE
REPORTS fO
REPORTS2
START
START2
START_DA
START_NU
STOP_NUMT\
UPD_BANK
UPD_CHARn^
UPD_PAY
UTILITIEZ_
VIEW    S`